Tuesday , February 7 2023

PHSA Jobs in Vancouver – Senior Administrative Assistant

Website PHSA

Job Description:

Are you a strong administrative professional looking to provide support to senior leadership? We are looking for candidates with strong minute-taking abilities and coordinating skills. If this is you, please apply! We have many positions supporting senior leaders within the health care authority and are looking for ASAP starts.

Job Responsibilities:

  • Design and maintain filing and distribution systems.
  • Monitor expenditures; ensure invoices are authorized to predetermined amounts and analyze and reports variances.
  • Complete purchase requisitions/online purchasing and forward for processing, ensuring invoices are authorized and submitted for payment.
  • Coordinate meetings, ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents to assist in decision making and meeting facilitation. Make catering, travel and accommodation arrangements.
    Provide work direction and guidance to support staff as needed to ensure administrative needs of the area are met.
  • Participate in the development and maintenance of administrative and clinical policies and help to ensure all staff are aware of and adhere to policies and procedures.
  • Provide administrative support that respects confidentiality and ensures administrative matters are organized and dealt with in a professional manner.
  • Prepare documents and reports in an accurate and timely manner. Utilize a variety of software applications to ensure professional standards are maintained, relevant and current data is used and end product is appropriately and professionally formatted. Compile information into structured reports.
  • Maintain a consistently updated and accurate appointment schedule for the senior leader and others as required.
    Provide project support, researching information, tracking statistical data, and compiling and analyzing data.

Job Requirements:

  • Demonstrated knowledge and ability to utilize related equipment and computerized software packages such as word processing, spreadsheet, database applications, scheduling, email, and internet applications at an advanced level.

Qualification & Experience:

  • Level of education, training and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program, plus additional course work in advanced word processing, spreadsheet, and database applications,
  • Four (4) years’ progressive experience supporting senior level management.

Job Details:

Company: PHSA

Vacancy Type:  Full Time

Job Functions: Administrative

Job Location: Vancouver, CA

Application Deadline: N/A

Apply Here